The tool’s role
Keycafe is a key management service using secure SmartBoxes. Keys can be picked up and dropped off through a network of exchange locations with centralized tracking.
Keycafe × Calensi
Keys keep pace with your missions.
Link Keycafe keys to Calensi properties so teams receive access information aligned with field schedules.
Available
Keycafe manages key pickup and drop-off. Calensi connects those access events to properties and missions.
Villa SerenaK1
Loft CentralK2
Casa AuroraK3
Keys and events
API
sync
CCalensi
Coordinated access
Casa Aurora11:00
Villa Serena14:30
Loft Central16:00
Keycafe and access coordination
Official website
In the tool
Keycafe provides key exchange infrastructure, access codes and exchange history. It remains the source of truth for keys and SmartBoxes.
With Calensi
Calensi links each key to the correct property and aligns pickup or drop-off events with the operational schedule. Hosts keep one consistent view of access and missions.
From the tool to the field
- 1
The host connects their Keycafe account to Calensi.
- 2
Each key is linked to its matching Calensi property.
- 3
Keycafe sends pickup and drop-off events to Calensi.
- 4
The schedule reflects the access state needed for upcoming visits.
Direct API
The direct connection avoids managing separate key and property lists: their relationship stays centralized in Calensi.
What Calensi imports
Keys available in the Keycafe account.
Identifiers needed to link each key to a property.
Relevant key pickup and drop-off events.
How updates arrive
Keycafe notifies Calensi when a key is picked up or dropped off. These events update operational information for the property.
Setup
- 1
Generate an API key from Keycafe advanced settings.
- 2
Connect Keycafe from Integrations in Calensi.
- 3
Link each key to the matching property.
- 4
Check that access events are being received.
Good to know
Calensi coordinates access data with missions; keys, codes and SmartBoxes are still managed in Keycafe.